City Council Meeting – Tuesday, December 5, 2017

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, December 5, 2017, at 5:00 p.m.

Roll call indicated Mayor Corey Theis and Council Members Jim Sandgren, Matt Smith, Larry Arentson, John T. Buckley and Paul DeBlieck were present, constituting a quorum. 

A motion was made by Council Member Buckley and seconded by Council Member Arentson approving the agenda as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving the November 7, 2017, Regular City Council Meeting minutes as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member Smith approving the November 21, 2017, Special City Council Meeting minutes as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley unanimously approving the following items on the Consent Agenda.

1.       Approve Appointment to Housing & Redevelopment Authority
2.       Approve Business License Renewal Applications:

Cigarette and Tobacco:
·         Farmers Coop Company of Renville d.b.a. Cenex
·         Redwood Falls Golf Club, Inc. d.b.a. Redwood Falls Golf Club
·         Tersteeg’s, Inc.
On Sale Liquor:
·         American Legion Post #38
·         Chumly’s, Inc. d.b.a. Chumly’s Burger & Brew
·         Freedom Bar & Grill, LLC. d.b.a. Freedom Bar & Grill
·         Las Lomas, Inc. d.b.a. Plaza Garibaldi
·         Duffy’s South, Inc. d.b.a. Duffy’s Riverside Saloon
·         Redwood Falls Golf Club, Inc. d.b.a. Redwood Falls Golf Club
On Sale Sunday Liquor:
·         American Legion Post #38
·         Freedom Bar & Grill, LLC. d.b.a. Freedom Bar & Grill
·         Las Lomas, Inc. d.b.a. Plaza Garibaldi
·         Duffy’s South, Inc. d.b.a. Duffy’s Riverside Saloon
·         Redwood Falls Golf Club, Inc. d.b.a. Redwood Falls Golf Club
On Sale 3.2% Malt Liquor:
·         Bridge Street Cuisine, Inc. d.b.a. Country Kitchen
·         Redwood County Ag Society
Solid Waste Commercial Hauling:
·         R & E Sanitation, Inc.
·         West Central Sanitation, Inc.
Solid Waste Residential Hauling:
·         West Central Sanitation, Inc.
Therapeutic Massage:
·         Mind Body Spirit Wellness Center – Shawn Dixon
·         Riverbend Therapeutic Massage – Tammy Tordsen
Wine:
·         Bridge Street Cuisine, Inc. d.b.a. Country Kitchen

3.       Approve Hospital Credentialing Committee Recommendations
4.       Approve Purchase of Hospital Infant Warmer
5.       Approve Purchase of Hospital Cardiac Monitor
6.       Approve Purchase of Hospital Instrument Procession Stations
7.       Approve Purchase of Hospital  Radio Frequency Ablation Unit
8.       Approve Purchase of Hospital Bariatric Bed
9.       Approve Purchase of Hospital Phone System Headsets

Shannon Serbus and members of the Redwood Valley High School Cheer Team were present to discuss promoting school and community spirit.  The Cheer Team is seeking the City Council’s approval to paint cardinal images or cardinal lettering on the sidewalks of area businesses once the owner gives their permission.        

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving the Redwood Valley High School Cheer Team’s request to paint cardinal images or lettering on business sidewalks.  Motion was carried by unanimous vote.

Firefighter’s Relief Association President Darwin Anderson and Firefighter’s Relief Association Treasurer Joel Mertens were present to discuss amending the Fire Relief Association Bylaws.

Mr. Mertens stated the Association is requesting a change in the amount a retiree will receive from $2,825.00 to $2,900.00 for each year of service.

A motion was made by Council Member DeBlieck and seconded by Council Member Buckley approving the following amendment to the Redwood Falls Firefighter’s Relief Association Bylaws effective December 31, 2017:

Article: XXI, Section 1. The sum of $2,825.00 to $2,900.00 for each fire year.
Article: XIII, Section 2. The sum of $2,825.00 to $2,900.00 for each year that the deceased member served as an active firefighter in the Redwood Falls Fire Department; but in no case shall such death benefit be less than $2,825.00 to $2,900.00.
Motion was carried by unanimous vote.

Resolution No. 57 of 2017 – Resolution to Accept Library Services and Technology Act Grant through the Minnesota Department of Education was presented by Library Director Teri Smith.

Ms. Smith stated the Redwood Falls Public Library requests approval of the Library Services and Technology Act (LSTA) Grant through the Minnesota Department of Education in the amount of $9,839.05.  The funding will be used to purchase materials and pay an assistant to help implement STEAM (Science, Technology, Engineering, Arts, and Math) and nature into the Library’s Story Time.  Some of the materials to be purchased through the grant are acrylic sheets to be used as outdoor easels, root views, a storage cabinet, and a set of thirty-one activity backpacks.  The request also includes a stipend for an assistant to help plan, assist and archive the lessons.

 A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to waive the reading of Resolution No. 57 of 2017 – Resolution to Accept Library Services and Technology Act Grant through the Minnesota Department of Education.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson approving Resolution No. 57 of 2017 – Resolution to Accept Library Services and Technology Act Grant through the Minnesota Department of Education.  Motion was carried by unanimous vote.

Resolution No. 58 of 2017 – Resolution to Enter into Purchase Agreement for Harvest Baptist Church Property Adjacent to the Redwood Falls Public Library was presented by Library Director Teri Smith.

Ms. Smith stated the Redwood Falls Public Library requests the City enter into a purchase agreement with the Harvest Baptist Church who currently owns the property adjacent to the Library.  The purchase price and all closing costs will be paid by the Redwood Area Library Foundation. 

A motion was made by Council Member DeBlieck and seconded by Council Member Buckley to waive the reading of Resolution No. 58 of 2017 – Resolution to Enter into Purchase Agreement for Harvest Baptist Church Property Adjacent to the Redwood Falls Public Library.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving Resolution No. 58 of 2017 – Resolution to Enter into Purchase Agreement for Harvest Baptist Church Property Adjacent to the Redwood Falls Public Library.  Motion was carried by unanimous vote.

Redwood Area Hospital CEO Bryan Lydick was present to discuss a legal services agreement.

Mr. Lydick stated the Hospital Commission recommends the City enter into an agreement with Stinson Leonard Street for legal services for possible business transactions with CentraCare Health System.

Mr. Lydick stated for the past eight weeks, the Redwood Area Hospital has been in conversations with CentraCare Health introducing the City’s expansion project and physician relationship with ACMC.  CentraCare is interested in investing in the  City’s healthcare community and the City’s strong presence as a regional healthcare provider.  CentraCare wants to learn more about the community healthcare delivery and sees the value and supports the hospital.

A motion was made by Council Member Smith and seconded by Council Member Arentson approving the agreement with Stinson Leonard Street for legal services.  Motion was carried by unanimous vote.

Resolution No. 59 of 2017 – Authorization to Approve Agreement for Waiver, Transfer, and Repayment of Federal Airport Entitlement Funds was presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated the Redwood Falls Municipal Airport has a 2018 project entitlement balance of $612,262.00 earmarked for the 2017 7-Bay Hangar Construction Project with an engineer’s estimated cost of $1,493,214.00.  The federal share is 90% or $1,343,893.00 to be paid using the airport’s projected entitlement balance and other entitlement transfers from contributing airports who have expiring entitlement funds.

Mr. Doering stated the City of Wheaton is willing to transfer Wheaton Municipal Airport’s entitlement dollars in the amount of $186,338.00.  The FAA and MnDOT Aeronautics hold the funding and merely move the funds from one account to another.  If the City Council approves the proposed resolution, the City is committing the airport’s future annual entitlement funds to repay the City of Wheaton in 2021.  The Airport Commission and staff recommend the transfer and execution of the resolution.

A motion was made by Council Member Buckley and seconded by Council Member DeBlieck to waive the reading of Resolution No. 59 of 2017 – Authorization to Approve Agreement for Waiver, Transfer, and Repayment of Federal Airport Entitlement Funds.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving Resolution No. 59 of 2017 – Authorization to Approve Agreement for Waiver, Transfer, and Repayment of Federal Airport Entitlement Funds.  Motion was carried by unanimous vote.

Resolution No. 60 of 2017 – Authorization to Request Maintenance of Pedestrian Signage and Cross Walks was presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated the resolution clarifies the maintenance roles between the City and MnDOT pertaining to the intersections on TH19 (Bridge Street) and TH71 (Mill Street).  The resolution also identifies which intersections will have painted crosswalks with signage approved by the MnDOT District Traffic Office.  The resolution also addresses maintenance responsibilities where the City would agree to continue to paint the crosswalks annually, while MnDOT will continue to maintain the signage and structures.  Staff recommends moving forward with the resolution in order for MnDOT to finalize the 2018 project plan set. 

Mr. Doering stated in 2018, MnDOT will be upgrading sidewalks and crossings to comply with the American Disabilities Act (ADA) requirements.  During MnDOT’s on-site assessments, all of the MnDOT applicable intersections were reviewed.  Staff supplied the MnDOT District Office with a picture of the intersections and outlined the justifications for upgrading the sidewalks and crosswalks.  The District Office reduced the non-signalized crossings from fifteen to three on Mill Street which intersect with 2nd, 4th, and Wyoming Streets, and three on Bridge Street which intersect with Grove, Washington, and Lincoln Streets.  Bridge Street will maintain pedestrian crossings at the lighted/signalized intersections of Swain Street, DeKalb Street, and Union Drive.

A motion was made by Council Member Arentson and seconded by Council Member Smith to waive the reading of Resolution No. 60 of 2017 – Authorization to Request Maintenance of Pedestrian Signage and Cross Walks.  Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren approving Resolution No. 60 of 2017 – Authorization to Request Maintenance of Pedestrian Signage and Cross Walks.  Motion was carried by unanimous vote.

Director of Finance & Administrative Services Melissa Meyer stated due to a resignation vacancy, an advertisement for the Receptionist/Administrative Assistant position was published.  The interview team, including Melissa Meyer and Human Resources Coordinator Sheila Stage, interviewed seven candidates.  The team offered the position to Caitlin Kodet at Pay Grade 3, Step 3 and will include a six-month probationary period.  At that time, Ms. Kodet will be eligible for a step increase, upon a satisfactory job performance evaluation.

A motion was made by Council Member Smith and seconded by Council Member Arentson approving the offer for the Receptionist/Administrative Assistant position to Caitlin Kodet pending a successful background check.

Public Works Project Coordinator Jim Doering discussed a Request for Proposal (RFQ) for soliciting Statements of Qualifications and Experience from qualified Airport Consultants to develop and implement the five-year Airport Capital Improvement Plan (CIP).

Mr. Doering stated the Airport Commission has recommended approval to advertise for the RFQ.

 

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving the Airport Commission’s recommendation to advertise a Request for Proposal for soliciting Statements of Qualifications and Experience from qualified Airport Consultants to develop and implement the five-year Airport Capital Improvement Plan. Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed Garnette Gardens request for the City to consent to an amendment to a proposed loan agreement.

Mr. Muetzel stated the construction of the Garnette Gardens housing complex was financed via the use of tax-exempt housing bonds that were issued by Garnette Gardens with the consent of the City of Redwood Falls.  The City’s consent to this type of financing required the City to be a party to the original loan agreement; however, the notes that were issued do not constitute indebtedness to the City.        

Mr. Muetzel stated Garnette Garden’s lender is requiring an amendment to the loan covenants and the City is being asked to consent to the amendment.  Upon review of the amendment to the loan agreement, the amendment is related to the loan covenants regarding the loan’s cash on hand requirements, debt service coverage ratio, and the provision of annual financial statements to the lender.  Staff does not have a concern with the proposed amendment as it does not substantially change the original loan agreement.  A similar amendment was approved by the City Council in February of 2016. 

A motion was made by Council Member Smith and seconded by Council Member Buckley approving the proposed Amendment to the Loan Agreement.  Motion was carried by unanimous vote.

Public Works Project Coordinator Jim Doering discussed the Policy of Disadvantaged Business Enterprises (DBE).

Mr. Doering stated every three years entities receiving more than $250,000.00 in federal funding must assure a policy is in place that DBE’s have an equal opportunity to receive and participate in DOT-assisted contracts to comply with 49 CFR Part 26.  Starting on July 29, 2016, entities are required to have the governing board sign a policy statement and delegate a liaison officer to comply with the federal rules and regulations.

A motion was made by Council Member Buckley and seconded by Council Member DeBlieck approving the policy statement for Disadvantaged Business Enterprises and designate Jim Doering as the liaison officer.  Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed the Parks & Recreation Director position.

Mr. Muetzel stated the hiring committee interviewed seven applications for the Parks & Recreation Director position.  The candidates interviewed have significant experience in parks and recreation or business management.  The hiring committee is recommending the appointment of Ross Nachreiner to fill the position.  Ross has over seventeen years of parks and recreation experience and is currently serving as the Interim Parks & Recreation Director.  The hiring committee recommends promoting Ross to this position at the position’s 2017 salary of $64,867.36.

 Mr. Muetzel stated the approval of this recommendation will still leave a vacancy in the Parks & Recreation Department.  Staff is in the process of reviewing current work assignments and job descriptions to determine the qualification that will be necessary to fill the existing vacancy.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving the hiring committee’s recommendation to promote Ross Nachreiner to the Parks & Recreation Director position.  Motion was carried by unanimous vote.

Resolution No. 61 of 2017 – Resolution to Accept Blandin Foundation Grant for Dual-Language Ramsey Park Signage was presented by City Administrator Keith Muetzel.

Mr. Muetzel stated the Greater Redwood Falls area, including the Lower Sioux Indian Community, has been the recipient of the multiple Blandin Foundation Grants.  Recently, Blandin Foundation funding was utilized to facilitate three community meetings that were designed to identify ways to strengthen collaboration between the communities of Redwood Falls and the Lower Sioux.        

Mr. Muetzel stated Ramsey Park was a focal point of conversation during the community meetings and collaborating on a dual-language signage project was identified as a way to strengthen the partnerships between the two communities.  While the discussions are in the early stages, both the Blandin Foundation and Friends of the Park have expressed support for the concept of installing dual-language monument signs at various areas within the park including the main entrance, the falls area, and the Zeb Gray and lower shelters.          

Mr. Muetzel stated despite that the design of the signs has not been established nor a fixed cost has been determined, both the Blandin Foundation and Friends of the Park have pledged to fund for this project.  The Blandin Foundation is offering a $10,000.00 grant to this project, and the Friends of the Park have pledged up to $16,000.00.  The City has until November 1, 2018, to implement the project if the grant is accepted.

A motion was made by Council Member DeBlieck to table the Blandin Foundation Grant request and return it to the Parks & Recreation Commission for consideration.  Motion failed due to a lack of a second.

A motion was made by Council Member Smith and seconded by Council Member Buckley to waive the reading of Resolution No. 61 of 2017 – Resolution to Accept Blandin Foundation Grant for Dual-Language Ramsey Park Signage.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson approving Resolution No. 61 of 2017 – Resolution to Accept Blandin Foundation Grant for Dual-Language Ramsey Park Signage.  Motion was carried by unanimous vote.

City Administrator Keith Muetzel stated that Jason Cotner has accepted the City’s employment offer to serve as the Police Chief.  The employment offer is contingent upon a successful background check.

Bills and Claims were presented to the Council for informational purposes.  No questions, comments or concerns were raised.

There being no further business, a motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to adjourn the meeting at 6:04 p.m.  Motion was carried by unanimous vote.

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