City Council Meeting – Tuesday, December 19, 2017

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, December 19, 2017, at 5:00 p.m.

Roll call indicated Mayor Corey Theis and Council Members Jim Sandgren, Matt Smith, Larry Arentson, John T. Buckley and Paul DeBlieck were present, constituting a quorum. 

Also present were City Administrator Keith Muetzel, Director of Finance & Administrative Services Melissa Meyer, City Attorney Amy Busse, Public Works Project Coordinator Jim Doering and Council Secretary Amy Kerkhoff.

A motion was made by Council Member Smith and seconded by Council Member Buckley approving the agenda as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving the December 1, 2017, Special City Council Meeting minutes as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren approving the December 5, 2017, Regular City Council Meeting minutes as presented.  Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed the proposed Parks & Recreation Department organizational updates.

Mr. Muetzel stated management staff has reviewed the organizational structure of the Parks & Recreation Department and is proposing four changes to make the department operate more efficiently.  Under the current organizational chart, the Parks & Recreation Director has three direct reports which include the Parks Superintendent, Recreation Coordinator, and the Customer Service Specialist position.

Mr. Muetzel stated management staff will base work assignments on the skills and interests of staff to enhance the programs.  Staff proposes to move the reporting responsibility for the Adult Programmer to the Director position.  This will provide the Director with more opportunities for one-on-one interaction with the programmers. 

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving the following changes to the Parks & Recreation Department:

1.       Approve the proposed Parks & Recreation Department organizational chart and reporting structure.

2.       Reclassify the existing Recreation Coordinator position to Parks & Recreation Operations Coordinator and approve the updated job description.

3.       Reclassify the existing Adult Recreation Programmer position to Recreation Program Coordinator and approve the updated job description.

4.       Reclassify the existing Customer Service Specialist position to Parks & Recreation Lead Customer Service Specialist and approve the updated job description.

Motion was carried by unanimous vote.    

City Administrator Keith Muetzel discussed the proposed part-time liquor store employee pay plan.

Mr. Muetzel stated there are eight part-time employees working at the liquor store.  The current average wage at the liquor store is $9.90 per hour.  The majority of the employees have worked less than two-years and management staff has struggled to retain part-time liquor store employees for several years. 

Mr. Muetzel stated in 2016, the City Council approved the current part-time liquor store employee pay plan.  The current plan provides an hourly wage range for employees from minimum wage ($9.65 per hour) to a maximum of $15.00 per hour.  When new employees are hired they are placed within a range based on their experience and are scheduled to receive annual cost of living adjustments as approved by the City Council.  The 2018 cost of living adjustment is $0.25 per hour.

Mr. Muetzel stated upon adoption of the proposed step plan, existing employees will be moved to their appropriate step based on their months of service.  Advancement to the next step will occur on the employee’s anniversary date.  Based on the current average wage and the number of part-time hours that are normally scheduled, the cost for implementing the proposed step plan is estimated at $2,800.00 per year.

A motion was made by Council Member Buckley and seconded by Council Member Smith approving the part-time liquor store employee pay plan.  Motion was carried by unanimous vote.

Resolution No. 62 of 2017 – Resolution Authorizing an Agency Delegated Process Agreement with the Minnesota Department of Transportation MnDOT Contract Number 1029994 was presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated the resolution delegates the Commissioner of Transportation and MnDOT to act as the City’s agent in accepting federal aid.  The MnDOT Contract No. 1029994 agreement covers all federally funded projects, from which the City is awarded funds.  The proposed agreement supersedes the previous agreement No. 99952 of 2003.  Staff recommends approval of the resolution as it pertains to federal funding already received for the reconstruction of Gould Street.

A motion was made by Council Member Buckley and seconded by Council Member Smith to waive the reading of Resolution No. 62 of 2017 – Resolution Authorizing an Agency Delegated Process Agreement with the Minnesota Department of Transportation MnDOT Contract Number 1029994.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving Resolution No. 62 of 2017 – Resolution Authorizing an Agency Delegated Process Agreement with the Minnesota Department of Transportation MnDOT Contract Number 1029994.  Motion was carried by unanimous vote.

Resolution No. 66 of 2017 – Resolution Revoking Fifth Street as Minnesota State Aid Street 117 and Resolution No. 67 of 2017 – Resolution Establishing Fourth Street as Municipal State Aid Street 117 were presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated East Fifth Street, from Mill Street to Gould Street is currently established as Minnesota State Aid Street 117 (MSAS) route with a 2013 traffic count of 275 average daily traffic (ADT).  It is estimated to be a third of the ADT traffic on Fourth Street due to the daily destinations to local churches, the County buildings, the Post Office, City Hall, the downtown businesses and the banks. 

Mr. Doering stated with extra traffic on Fourth Street and the accelerated deterioration of the road’s surface, staff is recommending the revocation of Fifth Street as MSAS 117 and establishment of Fourth Street as the new MSAS.  This will allow greater funding latitude with the use of MSAS funds to reconstruct Fourth Street.  Moving the MSAS 117 route to Fourth Street will reinforce the designation as it correlates with current traffic patterns.

A motion was made by Council Member Sandgren and seconded by Council Member Smith to waive the reading of Resolution No. 66 of 2017 – Resolution Revoking Fifth Street as Minnesota State Aid Street 117.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving Resolution No. 66 of 2017 – Resolution Revoking Fifth Street as Minnesota State Aid Street 117.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Buckley to waive the reading of Resolution No. 67 of 2017 – Resolution Establishing Fourth Street as Minnesota State Aid Street 117.  Motion was carried by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member DeBlieck approving Resolution No. 67 of 2017 – Resolution Establishing Fourth Street as Minnesota State Aid Street 117.  Motion was carried by unanimous vote.

Resolution No. 68 of 2017 – Resolution Revoking Minnesota State Aid Streets and Resolution No. 69 of 2017 – Resolution Establishing Municipal State Aid Streets were presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated Gould Street MSAS route 105 has 0.06 of undeveloped miles which is from Second Street to Bridge Street through the parking lot of O’Reilley Auto Parts store.

Mr. Doering stated Resolution No. 68 will revoke the undeveloped portion of MSAS 105 and Resolution No. 69 will reestablish the 0.06 mile portion onto South Swain Street to the intersection of Second Street and use an additional 0.09 miles of undesignated mileage to connect Gould Street to South Swain Street via Second Street.  Staff recommends the route alteration to utilize 0.15 miles of newly designated routing of MSAS 105 that was not previously included when determining the City’s maintenance allotment.  The new designation of South Swain Street to Second Street will allow the use of MSAS funding to pay for the City’s portion of the new traffic light scheduled to be installed in 2018 by MnDOT.

A motion was made by Council Member Buckley and seconded by Council Member Arentson to waive the reading of Resolution No. 68 of 2017 – Resolution Revoking Minnesota State Aid Streets.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Buckley approving Resolution No. 68 of 2017 – Resolution Revoking Minnesota State Aid Streets.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson to waive the reading of Resolution No. 69 of 2017 – Resolution Establishing Municipal State Aid Streets.  Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Smith approving Resolution No. 69 of 2017 – Resolution Establishing Municipal State Aid Streets.  Motion was carried by unanimous vote.

Resolution No. 70 of 2017 – Authorization to Execute Five Year Customer Support Agreement with Ziegler Power Systems was presented by Public Utilities Superintendent Chuck Heins.

Mr. Heins stated the resolution approves the extension of the City’s current customer service agreement for an additional five-year term with Ziegler for the three Caterpillar diesel generators.  The cost of service is $34,709.98 annually and was included in the 2018 budget.

Mr. Heins stated the previous agreement was for a three-year term and did not include cooling system services which are currently billed separately.  The proposed agreement will lock in the price and service level for the next five-years expiring on March 31, 2023. 

A motion was made by Council Member DeBlieck and seconded by Council Member Buckley to waive the reading of Resolution No. 70 of 2017 – Authorization to Execute Five Year Customer Support Agreement with Ziegler Power Systems.  Motion was carried by unanimous vote.

A motion was made by Council Member DeBlieck and seconded by Council Member Arentson approving Resolution No. 70 of 2017 – Authorization to Execute Five Year Customer Support Agreement with Ziegler Power Systems.  Motion was carried by unanimous vote.

Resolution No. 71 of 2017 – The City of Redwood Falls of Redwood County Minnesota Resolution Designating Annual Polling Place was presented by City Administrator Keith Muetzel.

Mr. Muetzel stated all cities and townships must pass a resolution by December 31 of each year establishing polling places for any elections scheduled for the following year.  An annual resolution is required even if the polling place does not change.    

A motion was made by Council Member Smith and seconded by Council Member Sandgren to waive the reading of Resolution No. 71 of 2017 – The City of Redwood Falls of Redwood County Minnesota Resolution Designating Annual Polling Place.  Motion was carried by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member DeBlieck approving Resolution No. 71 of 2017 – The City of Redwood Falls of Redwood County Minnesota Resolution Designating Annual Polling Place.  Motion was carried by unanimous vote.

Resolution No. 72 of 2017 – Authorization to Approve Agreement for Waiver, Transfer, and Repayment of Federal Airport Entitlement Funds was presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated the Redwood Falls Municipal Airport has a 2018 project entitlement balance of $613,262.00 earmarked for the 2018 7-Bay Hangar Construction Project with an engineer’s estimated cost of $1,493,214.00.  The federal share is 90% or $1,343,893.00 to be paid using the airport’s projected entitlement balance and other entitlement transfers from contributing airports who have expiring entitlement funds.

Mr. Doering stated Fillmore County has approved transferring up to $150,000.00 with a project payback in 2020.  The Airport Commission and staff recommend the transfer and execution of the resolution.        

A motion was made by Council Member Arentson and seconded by Council Member Buckley to waive the reading of Resolution No. 72 of 2017 – Authorization to Approve Agreement for Waiver, Transfer, and Repayment of Federal Airport Entitlement Funds.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving Resolution No. 72 of 2017 – Authorization to Approve Agreement for Waiver, Transfer, and Repayment of Federal Airport Entitlement Funds.  Motion was carried by unanimous vote.

Mayor Corey Theis called a recess to the Regular City County meeting at 5:55 p.m.

Mayor Theis called the Regular City Council meeting to order at 6:00 p.m.

At 6:00 p.m., Director of Finance & Administrative Services Melissa Meyer presented an overview of the proposed tax levy and 2018 budgets. 

Ms. Meyer stated the 2018 net levy proposed for certification is $2,591,020.00, which represents a 3.49% increase over 2017, of which .11% is attributed to economic development tax abatements, resulting in a net levy increase of 3.38%.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley to waive the reading of Resolution No. 63 of 2017 – Resolution Levying Ad Valorem Taxes for the Year 2018 for the City of Redwood Falls.  Motion was carried by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member Smith approving Resolution No. 63 of 2017 – Resolution Levying Ad Valorem Taxes for the Year 2018 for the City of Redwood Falls.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson to waive the reading of Resolution No. 64 of 2017 – Resolution Approving 2018 Payments in Lieu of Taxes.  Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren approving Resolution No. 64 of 2017 – Resolution Approving 2018 Payments in Lieu of Taxes.  Motion was carried by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member Buckley to waive the reading of Resolution No. 65 of 2017 – Resolution Approving 2018 Final Budgets.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson approving Resolution No. 65 of 2017 – Resolution Approving 2018 Final Budgets.  Motion was carried by unanimous vote.

Bills and Claims were presented to the Council for informational purposes.  No questions, comments or concerns were raised.

There being no further business, a motion was made by Council Member DeBlieck and seconded by Council Member Sandgren to adjourn the meeting at 6:39 p.m.  Motion was carried by unanimous vote.

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