City Council Meeting – Tuesday, October 3, 2017

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, October 3, 2017, at 5:00 p.m.

Roll call indicated Council Members Jim Sandgren, Matt Smith, Larry Arentson, John T. Buckley and Paul DeBlieck were present, constituting a quorum.  Mayor Corey Theis was absent.

In the Mayor’s absence, Council President John T. Buckley presided over the meeting.

Also present were City Administrator Keith Muetzel, Director of Finance & Administrative Services Melissa Meyer, City Attorney Amy Busse, Public Works Project Coordinator Jim Doering, and Council Secretary Amy Kerkhoff.    

A motion was made by Council Member Smith and seconded by Council Member Arentson approving the agenda as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving the September 19, 2017, Regular City Council Meeting minutes as presented.  Motion was carried by unanimous vote.

Property owners from the 600 and 700 blocks of East Meadow Lane were present to discuss the information they received at the Meadow Lane neighborhood meeting held on Tuesday, September 26, 2017, regarding the sanitary sewer backups in their area.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson unanimously approving the following items on the Consent Agenda.

1.       Recommendations from Hospital Credentialing Committee

2.       Declare Campground Fire Pits as Surplus Property and Authorize Sale

3.       Purchase of Hospital GlideScope

4.       Purchase of Hospital Surgery Waste Management System

5.       Purchase of Hospital Ventilator

Council President John Buckley opened the public hearing at 5:23 p.m. to discuss Resolution No. 43 of 2017 – Resolution Adopting Assessments for Delinquent Accounts and Resolution No. 44 of 2017 – Resolution Adopting Assessments for Unpaid Maintenance Costs.

No one was present to voice any concerns and Council President Buckley closed the public hearing at 5:27 p.m.

Director of Finance & Administrative Services Melissa Meyer discussed the notification process of delinquent utility charges and unpaid maintenance costs 30 days past due.  Similar resolutions are brought to the City Council on a quarterly basis in order to improve the time between the delinquent utility bills and the City’s ability to disclose the information to new owners.  A delinquent account resolution will be presented at the first meetings in January, April, July, and October of each year.

Ms. Meyer stated delinquent letters are mailed to the to the utility account holders on a quarterly basis.  If the balances are not collected from the account holders, delinquent letters are then mailed to the property owners.  Delinquent balances meeting the assessment guideline are published as a requirement of the public hearing process.  Any unpaid balances are brought to the City Council to be approved by resolution.  The pending assessments already passed by resolution that remain outstanding as of November 1, 2017, will be charged an administrative fee of $50.00 and transferred to the Redwood County Assessor’s Office to be assessed on the tax rolls.

A motion was made by Council Member Smith and seconded by Council Member Arentson to waive the reading of Resolution No. 43 of 2017 – Resolution Adopting Assessments for Delinquent Accounts.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving Resolution No. 43 of 2017 – Resolution Adopting Assessments for Delinquent Accounts.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to waive the reading of Resolution No. 44 of 2017 – Resolution Adopting Assessments for Unpaid Maintenance Costs.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving Resolution No. 44 of 2017 – Resolution Adopting Assessments for Unpaid Maintenance Costs.  Motion was carried by unanimous vote.

USDA Form RD 1942-47 – A Resolution of the City Council of the City of Redwood Falls Authorizing and Providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring, Constructing, Enlarging, Improving, and/or Extending its Hospital Expansion was presented by Redwood Area Hospital CEO Bryan Lydick.

Mr. Lydick stated on September 13, 2017, a special City Council meeting was held to discuss the USDA Letter of Loan Conditions and Loan Obligations with USDA Regional representative Kevin Friesen where the City Council approved Resolution No. 40 of 2017 – Authorization to Approve and Execute Required Forms for the USDA Loan Application for the Redwood Area Hospital Expansion and Renovation Project.  As part of the Form RD 1942-46 Letter of Intent to Meet Conditions, the City is required to review and take action on Form 1942-47 Loan Resolution now that the money has been obligated and committed to the Hospital Expansion Project.  City Attorney Amy Busse and City Bond Council Mary Ippel have reviewed the resolution and had no concerns.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to waive the reading of USDA Form RD 1942-47 – A Resolution of the City Council of the City of Redwood Falls Authorizing and Providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring, Constructing, Enlarging, Improving, and/or Extending its Hospital Expansion.  Motion was passed by the following roll call vote:

AYE:   Council Members Sandgren, Smith and Arentson

NO:      Council Member DeBlieck

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving USDA Form RD 1942-47 – A Resolution of the City Council of the City of Redwood Falls Authorizing and Providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring, Constructing, Enlarging, Improving, and/or Extending its Hospital Expansion.  Motion was passed by the following roll call vote:

AYE:   Council Members Sandgren, Smith and Arentson

NO:      Council Member DeBlieck

Public Works Project Coordinator Jim Doering discussed the final pay reimbursement for the Ramsey Park Walking Path Renovation Project.

Mr. Doering presented the Final Pay Reimbursement for Ground Zero Services in the amount of $44,083.75.  The final contract price totals $865,742.00 for the grant based contract and $135,431.22 for the separate City contract to finish the remaining trails.  The one-year maintenance period and final acceptance date will be set as October 3, 2018.

A motion was made by Council Member DeBlieck and seconded by Council Member Sandgren approving the Final Pay Reimbursement to Ground Zero Services.  Motion was carried by unanimous vote.

Public Works Project Coordinator Jim Doering discussed the submission of the City’s Local Water Supply Plan (WSP) to the Department of Natural Resources Division of Ecological and Water Resources (DNR).

Mr. Doering stated the WSP covers water usage from 2005 through 2015 and future planning for water use reduction and water conservation education.  The draft submission will be reviewed by the DNR where they will make suggestions and send it to a local hydrologist for follow-up until it is approved.  Once approved, City staff will complete a Certification of Adoption form for the City Council’s approval.  The initial submission of the plan is due by October 15, 2017.

Mr. Doering stated the goal of the WSP is to help water suppliers implement long-term water sustainability and conservation measures and develop critical emergency preparedness measures.  The community needs to know what measures will be implemented in case of a water crisis.  Many emergencies can be avoided or mitigated if long-term sustainability measures are implemented.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving the submission of the Local Water Supply Plan to the DNR for review.  Motion was carried by unanimous vote.

Public Works Project Coordinator Jim Doering informed the City Council of the proposed installation of shared lane markings along the bike trails located within the City limits.  The goal of the chevron markings is to make it safer and easier for bicyclists and drivers to share the roadways.     

City Administrator Keith Muetzel informed the City Council that Parks & Recreation Director Jackie Edwards has submitted her resignation and her final day will be Wednesday, November 1, 2017.  Jackie has accepted the Product Marketing Manager position with Farmers Union Industries (FUI).  Mr. Muetzel congratulated Jackie on all the improvements she has implemented for the Parks & Recreation Department and wished her luck with her new position.  

There being no further business, a motion was made by Council Member Sandgren and seconded by Council Member Smith to adjourn the meeting at 5:42 p.m.  Motion was carried by unanimous vote.

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