City Council Meeting – February 2, 2021

MINUTES
REGULAR COUNCIL MEETING
CITY OF REDWOOD FALLS, MINNESOTA
TUESDAY, FEBRUARY 2, 2021

 

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, February 2, 2021, at 5:00 p.m.

Roll call indicated Mayor Tom Quackenbush and Council Members Jim Sandgren, John T. Buckley, and Denise Kerkhoff were present constituting a quorum. Council Members Matt Smith and Larry Arentson were absent.

Also present were City Administrator Keith Muetzel, City Attorney Trenton Dammann, Public Works Project Coordinator Jim Doering, and Council Secretary Caitlin Kodet. Director of Finance & Administrative Services Melissa Meyer was present via electronic means.

A motion was made by Council Member Buckley and seconded by Council Member Kerkhoff to approve the agenda. Motion passed by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley to approve the January 19, 2021, minutes as presented. Motion passed by unanimous vote.

A motion was made by Council Member Kerkhoff and seconded by Council Member Buckley to approve the following items on the Consent Agenda.

1. Approve Purchase of Fire Department Wildland Protective Clothing

Motion passed by unanimous vote.

Public Works Project Coordinator Doering introduced Resolution No. 6 of 2021 – Authorization to Execute Task Order No. 2021-1 for Engineering Services for the Drew Street Phase II Project.

Mr. Doering stated Resolution No. 6 authorizes Task Order No. 2021-1 with Bolton and Menk, Inc. (BMI) to provide a listed scope of services for the Drew Street Phase II Project in the amount not to exceed $425,000.00 without further Council approval. Phase I of the project was completed in 2007 with the reconstruction project on 2nd Street which reconstructed the street, storm water, water utility, and lowered the grade of the installed new sanitary sewer of which Drew Street outlets into.

Mr. Doering stated Phase II will reconstruct all of Drew Street south of 2nd Street. This is a full reconstruction project that includes sanitary sewer, water, storm sewer, curb-gutter, existing sidewalks, and street. The main utility driving the reconstruction project is the sanitary sewer which will be replaced at a larger diameter and adjusted grade to meet the new flow line in 2nd Street, which will increase capacity, flow and eliminate inflow and infiltration in the main. Private sewer connections will be stubbed out to the limits of the right of way and connected. The project by utility is included in the proposed 2021 budget with a project estimate of $2,726,220.00. The estimated cost consists of the anticipated construction costs, contingency, engineering, and legal/administrative costs.

A motion was made by Council Member Kerkhoff and seconded by Council Member Buckley to waive the reading of Resolution No. 6 of 2021 – Authorization to Execute Task Order No. 2021-1 for Engineering Services for the Drew Street Phase II Project. Motion passed by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren to approve Resolution No. 6 of 2021 – Authorization to Execute Task Order No. 2021-1 for Engineering Services for the Drew Street Phase II Project. Motion passed by unanimous vote.

Council Member Larry Arentson arrived at 5:08 p.m.

Public Works Project Coordinator Doering introduced Resolution No. 7 of 2021 – Authorization to Execute Task Order No. 2021-2 for Engineering Services for the 2021 Seal Coat Project.

Mr. Doering stated Resolution No. 7 authorizes Task Order No. 2021-2 with Bolton and Menk, Inc. (BMI) to provide a listed scope of services for 2021 in the amount not to exceed $9,850.00 without further Council approval. This resolution also approves the solicitation of bids once the bid documents and specifications are ready for publishing.

Mr. Doering stated the 2021 Seal Coat Improvement Project has a construction estimate of $250,000.00 for streets, alleyways, and parking lots. With this task order, the total estimated project costs including construction costs, are estimated at $259,850.00. Staff is recommending to approve Resolution No. 7 of 2021. Completion of the project scope is anticipated for August 2021.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren to waive the reading of Resolution No. 7 of 2021 – Authorization to Execute Task Order No. 2021-2 for Engineering Services for the 2021 Seal Coat Project. Motion passed by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member Kerkhoff to approve Resolution No. 7 of 2021 – Authorization to Execute Task Order No. 2021-2 for Engineering Services for the 2021 Seal Coat Project. Motion passed by unanimous vote.

Public Works Project Coordinator Doering introduced the Airport Entitlement Repayment Agreement.

Mr. Doering stated staff is recommending to approve the entitlement repayment and transfer of funds to Fillmore County, MN. This repayment is for loaned entitlement funds for the “2018 7-Bay Hangar Project” in the amount of $150,000.00. Council’s approval will authorize the City Administrator to sign and execute required transfer documents.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley to the Airport Entitlement Repayment Agreement in the amount of $150,000.00 to Filmore, County, MN. Motion passed by unanimous vote.

City Administrator Muetzel introduced Resolution No. 8 of 2021 – Authorization to Enter into a Purchase Agreement for Real Property Located at 100 Fallwood Road Known as the Redwood Area Hospital.

Mr. Muetzel stated in December of 2020, the City entered into a letter of intent to negotiate the sale of the hospital to a developer who is interested in redeveloping the facility into a multi-family housing complex. The letter of intent states the City and the developer will negotiate a purchase agreement for the transfer of the building. David Schooff, on behalf of Redwood Property Holdings, and City staff have agreed upon the terms of a proposed purchase agreement.

Mr. Muetzel stated the significant terms of the Purchase Agreement include: City to transfer ownership of the building to Redwood Property Holdings, LLC for $1.00; Transfer of ownership is to occur on or before June 30, 2021; Redwood Property Holdings agrees to enter into a redevelopment agreement and create a minimum of 45 multi-family housing units; and Redwood Property Holdings obtains a $250,000 bank line of credit prior to closing.

A motion was made by Council Member Kerkhoff and seconded by Council Member Arentson to waive the reading of Resolution No. 8 of 2021 – Authorization to Enter into a Purchase Agreement for Real Property Located at 100 Fallwood Road Known as the Redwood Area Hospital. Motion passed by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Arentson to approve Resolution No. 8 of 2021 – Authorization to Enter into a Purchase Agreement for Real Property Located at 100 Fallwood Road Known as the Redwood Area Hospital. Motion passed by unanimous vote.

City Administrator Muetzel introduced the request to Reschedule City Council Work Session.

Mr. Muetzel stated the next City Council work session is scheduled for March 30, 2021. Staff would like to reschedule the work session in order to discuss activity relating to the proposed housing subdivision. Some of the discussion items have a long lead time so staff would like to meet sooner than March 30. Staff is proposing to move the work session to February 9, 2021 at 5:30 p.m.

A motion was made by Council Member Kerkhoff and seconded by Council Member Sandgren to approve the request to Reschedule City Council Work Session to February 9, 2021 at 5:30 p.m. Motion passed by unanimous vote.

Bills and Claims were presented to Council for informational purposes. No questions, comments, or concerns were raised.

There being no further business, a motion was made by Council Member Arentson and seconded by Council Member Buckley to adjourn the meeting at 5:36 p.m. Motion passed by unanimous vote.