City Council Meeting – October 16th, 2018

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, October 16, 2018, at 5:00 p.m.

Roll call indicated Mayor Corey Theis and Council Members Paul DeBlieck, Matt Smith, Larry Arentson, Jim Sandgren and John T. Buckley were present constituting a quorum. All members were present.

Also present were City Administrator Keith Muetzel, Director of Finance & Administrative Services Melissa Meyer, Public Works Project Coordinator Jim Doering, and Council Secretary Caitlin Kodet.
City Attorney Amy Busse was absent.

Public Works Project Coordinator Jim Doering requested the addition, Award Quote for Asbestos Removal of the Home and Garage located at 120 E Wyoming, to the Regular Agenda item 9.B.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley approving the agenda with the following amendment: Add to Agenda Item 9.B. Award Quote for Asbestos Removal of the Home and Garage located at 120 E Wyoming. Motion was carried by unanimous vote.

A motion was made by Council Member Arentson and seconded by Council Member Smith approving the October 2, 2018, minutes as presented. Motion was carried by unanimous vote.

Director of Finance & Administrative Services Melissa Meyer introduced Resolutions No. 57 & 58 of 2018 – Prepayment of Hospital Bond Obligations.

As part of the transfer agreement between Carris Health and the Redwood Area Hospital, there are two debt issues to be resolved. Resolutions No. 57 & 58 are providing for the prepayment of the remaining principal balances of the 2006A Hospital Gross Revenue Bonds and the 2015A General Obligation Tax Abatement Bonds which funded the 2006 Hospital Expansion Project and the acquisition of the Health Pavilion facility in 2015.

If the Council determines that it is appropriate to proceed, final payments will be due by December 1, 2018 for both obligations.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson to waive the reading of Resolution No. 57 of 2018 – Resolution Providing for the Redemption and Prepayment of the Gross Revenue Hospital Facilities Bonds, Series 2006. Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Smith approving Resolution No. 57 of 2018 – Resolution Providing for the Redemption and Prepayment of the Gross Revenue Hospital Facilities Bonds, Series 2006. Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson to waive the reading of Resolution No. 58 of 2018 – Resolution Providing for the Redemption and Prepayment of the General Obligation Taxable Tax Abatement Bonds, Series 2015A. Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren approving Resolution No. 58 of 2018 – Resolution Providing for the Redemption and Prepayment of the General Obligation Taxable Tax Abatement Bonds, Series 2015A. Motion was carried by unanimous vote.

Public Works Project Coordinator Jim Doering presented quotes for approval of the demolition and asbestos removal of the home and garage located at 120 E Wyoming.

The structures located at 120 E. Wyoming were previously deemed Hazardous/Dangerous by this Council in Resolution No. 6 of 2018 on February 6, 2018. Included in Resolution No. 6 was a remediation plan and a time-frame for the owner to remedy the dangerous/hazardous conditions. The owner of the property did not comply with the timeline and therefore the City Attorney filed the matter in District Court in order to enforce Council’s Resolution. The District Court upheld the Council’s Resolution and the remediation plan. The District Court gave the property owner an additional 30 days to comply. The property owner did not comply within the time-frame ordered by the Court. The Court ordered that if the property owner did not comply, the City may proceed with razing and/or removing the dangerous/hazardous structures, to return the property to a build-able state and to assess all costs associated with demolishing the structures, including but not limited to, the asbestos inspection and removal, demolition and restoration, and all applicable filing fees to the property.

Staff solicited demolition quotes from Schmidt Construction Inc., TNT Kerkhoff Construction Inc., and Gary Kerkhoff Construction Inc. Schmidt Construction Inc. submitted the apparent lowest and complete quote. City Staff recommends approving the quote submitted by Schmidt Construction in the amount of $10,700 that encompasses demolition of the structures, landscaping and seeding.

Regarding the quote for asbestos removal, Advanced Health, Safety and Security has been vetted as an approved contractor and is considered a sole source provider based on market pricing and availability. Advanced Health, Safety and Security has recently performed similar services for the City at 420 E. 5th Street, 206 E. Broadway, 803 S. Washington, 249 E. Bridge Street, 269 E. Bridge Street and 306 E. Spring Street.

Staff recommends approving the quote submitted by Advanced Health, Safety and Security for $6,725.00 that encompasses the removal of found asbestos containing material prior to the demolition of the structures.

A motion was made by Council Member Sandgren and seconded by Council Member Arentson approving the quote from Schmidt Construction, Inc. for $10,700.00. Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson approving the quote from Advanced Health, Safety and Security for $6,725.00. Motion was carried by unanimous vote.

Director of Finance & Administrative Services Melissa Meyer presented the consideration of security updates.

Staff has had a concern about security at City Hall for many years. We have slowly made changes to improve the environment to protect our staff and the important information that is contained within municipal buildings. A team consisting of representatives from Administration, Law Enforcement, Finance, IT & the Building Official began studying the situation in June.

The following summary is the recommendation of how to improve our security and give us the ability to know who has accessed City Hall and IT equipment located at the RACC:

• Electronic locks on 7 doors including door sensors. ($11,973, City Hall $4,190 RACC)
o City Hall 4th Street
o City Hall Washington Street
o City Hall Alley
o City Hall Server Room
o City Hall Staff Door
o RACC Server Room
o RACC Wiring Closet

• Cameras in 4 locations. ($5,457 City Hall $1,344 RACC)
o City Hall Front Desk
o City Hall Server Hallway
o City Hall Server Room
o RACC Server Room

• Software ($3,784 City Hall $850 RACC) $850 is an annual cost.

• Cabling Approximately $5,000 ($3,333 City Hall $1,667 RACC)

After a thorough review of the proposals staff recommends approval of the security updates at a cost of $32,562 for updates at City Hall ($21,613) and the RACC ($10,949). Project will be done in lieu of other IT items included in the 2018 budget.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving the security updates at City Hall and the RACC at a cost of $32,562.00. Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed the agenda for the Tuesday, October 30, 2018, City Council work session.

Mr. Muetzel stated City Council Members had suggested several agenda items for the City Council work session. To prepare for the meeting, and ensure adequate time is allowed for each agenda item, staff is requesting the City Council formally establish a work session agenda.

City Council Work Session Agenda Topics
1. Update from Redwood County Economic Development Coordinator Briana Mumme
2. Financial aspects of the hospital transfer
3. City owned property inventory
4. Assessment process for delinquent accounts
5. Public Works/Sanitary Sewer System update
6. Convening of Cultures with Teri Smith

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving the City Council work session agenda for Tuesday, October 30, 2018. Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed the public access channel and DVD playback equipment. The cost to update the equipment will be approximately $10,000. At the City Council’s recommendation, Mr. Muetzel met with Mediacom and Nuvera and they have agreed to each pay 1/3 of the cost. The equipment has been ordered and will soon be installed for the public access channel.

City Administrator Keith Muetzel reminded council members that there will be no City Council meeting on Tuesday, November 6 because of the Election Day. The next City Council meeting will be Tuesday, November 13th.

Bills and Claims were presented to the Council for informational purposes. No questions, comments or concerns were raised.
There being no further business, a motion was made by Council Member Smith and seconded by Council Member Arentson to adjourn the meeting at 5:35 p.m. Motion was carried by unanimous vote.