City Council Meeting – September 3, 2019

MINUTES
REGULAR COUNCIL MEETING
CITY OF REDWOOD FALLS, MINNESOTA
TUESDAY, SEPTEMBER 3, 2019

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, September 3, 2019, at 5:00 p.m.

Roll call indicated Mayor Tom Quackenbush and Council Members Matt Smith, Larry Arentson, Jim Sandgren, John T. Buckley, and Denise Kerkhoff were present constituting a quorum.

Also present were City Administrator Keith Muetzel, Director of Finance & Administrative Services Melissa Meyer, Public Works Project Coordinator Jim Doering, City Attorney Amy Busse and Council Secretary Caitlin Kodet.

Mayor Quackenbush requested the Consent Agenda item 6.A. Declare the 1990 International Tandem
Dump Truck as Surplus Property and Authorize the Sale, be moved to the Regular Agenda.

A motion was made by Council Member Smith and seconded by Council Member Arentson to approve the agenda with the following amendment: move Consent Agenda item 6.A. to the Regular Agenda, 9.G. Declare 1990 International Tandem Dump Truck as Surplus Property and Authorize the Sale. Motion passed by unanimous vote.

A motion was made by Council Member Kerkhoff and seconded by Council Member Buckley to
approve the August 20, 2019, minutes as presented. Motion passed by unanimous vote.

City Administrator Muetzel introduced Ordinance No. 64, Fourth Series – An Ordinance Granting a Franchise Extension to West Central Sanitation, to Collect and Haul Residential Municipal Solid Waste Generated by Residential and Multi-Residential Units Located Within the City of Redwood Falls, Minnesota.

Mr. Muetzel stated in September of 2014, the City Council adopted an ordinance granting an exclusive residential solid waste hauling franchise to West Central Sanitation. The term of the franchise was for five years and the rate schedule provided for a 2.5% rate increase during each year of the franchise. City staff and representatives of West Central Sanitation recently met to negotiate a franchise extension and a tentative agreement has been reached. The proposed agreement provides for a five-year franchise extension with a 2% rate increase during each year of the franchise extension. No other franchise terms are proposed to be amended and staff recommends approval of the franchise extension.

Don Williamson, owner of West Central Sanitation, was present to address any questions from the Council and also thanked the Council for the opportunity to continue to serve the residents of Redwood Falls for another five years.

A motion was made by Council Member Smith and seconded by Council Member Sandgren to waive the reading of Ordinance No. 64, Fourth Series – An Ordinance Granting a Franchise Extension to West Central Sanitation, to Collect and Haul Residential Municipal Solid Waste Generated by Residential and Multi-Residential Units Located Within the City of Redwood Falls, Minnesota. Motion passed by unanimous vote. The Ordinance will be placed on the September 17th Council agenda for consideration of final approval.

Street Superintendent Darrell Bowers was present to introduce the Street Department Pickup Purchase.

Mr. Bowers stated the 2019 Central Garage Operating Budget includes the replacement of a Street Department pickup truck. The truck being replaced is a 2002 Chevrolet with approximately 117,000 miles. Staff received two quotes and recommends approval of the quote from Weelborg Ford for a 2020 Ford F-250 for $29,985 and declare the 2002 Chevy pickup as surplus property.

A motion was made by Council Member Sandgren and seconded by Council Member Kerkhoff to approve the Street Department Pickup Purchase and declare the 2002 Chevrolet pickup as surplus property. Motion passed by unanimous vote.

Street Superintendent Bowers introduced the Street Department Motor Grader Purchase.

Mr. Bowers stated the 2019 Central Garage Operating Budget includes $30,000 for the biannual trade-in of two front-end loaders. The current snow removal fleet includes four front-end loaders and two plow trucks. Staff would like to reduce the front-end loader fleet to three loaders and replace the fourth front-end loader with a motor grader. The addition of a motor grader to the fleet will provide additional equipment diversity and flexibility during both winter and summer seasons. Staff recommends approval of the proposal from RDO Equipment to purchase a used 2013 John Deere motor grader for $26,000 with the trade of a 2017 John Deere front-end loader and to not trade the other front-end loader in 2019.

A motion was made by Council Member Arentson and seconded by Council Member Buckley to approve the Street Department Motor Grader Purchase. Motion passed by unanimous vote.

Street Superintendent Bowers introduced the Street Department Plow Truck Purchase.

Mr. Bowers stated the 2019 Central Garage Operating Budget includes $260,000 to replace a Vactor truck. Staff is recommending to delay the Vactor purchase until 2020 and to instead replace a single axel plow truck in 2019. Staff received two quotes for a plow truck and snow equipment. Both vendors indicated the equipment being proposed is being sold under the terms of the State of Minnesota Cooperative Purchasing Venture. Crysteel (State Contract #144739) Truck Equipment Snow Package and Rihm (State Contract #124650) 2019 Kenworth T400 is $214,126 and the TBEI (State Contract # not provided) Snow Equipment Package and Boyer Ford (State Contract #124639) 2020 Western Start 4700SF is $209,105. Despite being $5,020 higher, staff recommends approval of the quote from Crysteel and Rihm for the following reasons:

1. The Crysteel snow equipment package has a two-year warranty as opposed to the one-year warranty provided by TBEI.
2. The Crysteel snow equipment package uses Monroe Snow Equipment which is the same brand used throughout the existing fleet. Therefore, all connectors, fittings, etc. will be compatible with the existing snow equipment.
3. The Kenworth chassis is aluminum whereas the Western Star chassis is steel. Being aluminum is corrosion resistant, staff anticipates the Kenworth chassis will provide better resistance to salt corrosion and have a longer operating life.

A motion was made by Council Member Smith and seconded by Council Member Kerkhoff to approve the Street Department Plow Truck Purchase from Crysteel and Rihm for $214,126. Motion passed by unanimous vote.

City Administrator Muetzel introduced Resolution No. 28 of 2019 – Authorization to Execute Work Order No. 2019-5 for Professional Services for the 2020 North Redwood Watermain Loop.
Mr. Muetzel stated Resolution No. 28 Authorizes Work Order No. 2019-5 with Bolton and Menk, Inc.
(BMI) to provide preliminary design, final design, bidding services, construction services, funding support, and meet construction requirements of funding agency for the design and construction of a watermain loop to North Redwood. This project is on the 2020 intended use plan (IUP) for PFA and all services and documents will be prepared and provided to meet the requirements of that funding agency. The intention of the project is to construct the watermain loop and substantial surface restoration in 2020 with completion in 2021.

A motion was made by Council Member Buckley and seconded by Council Member Kerkhoff to waive the reading of Resolution No. 28 of 2019 – Authorization to Execute Work Order No. 2019-5 for Professional Services for the 2020 North Redwood Watermain Loop. Motion passed by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Arentson to approve Resolution No. 28 of 2019 – Authorization to Execute Work Order No. 2019-5 for Professional Services for the 2020 North Redwood Watermain Loop. Motion passed by unanimous vote.

City Administrator Muetzel introduced the Hospital Facility Redevelopment Request for Proposals.

Mr. Muetzel stated on January 1, 2019, the Hospital Transfer Agreement transferred operation of the Redwood Area Hospital to Carris Health. Under the terms of the Transfer Agreement, the City of Redwood Falls retained ownership of the existing hospital building and entered into a lease agreement with Carris Health. The lease agreement allows Carris Health to lease the existing building until the new hospital is ready for occupancy in 2021. It is anticipated the existing hospital building will be vacant by June 30, 2021.

Mr. Muetzel further stated the Mayor and Council have expressed a strong desire to repurpose the existing hospital building as opposed to demolishing the structure. To that end, staff was directed to prepare a Hospital Facility Redevelopment Request for Proposals (RFP). The RFP will be used as a tool to market the existing hospital building to entities that may have an interest in repurposing the building. The RFP solicitation begins on September 5, 2019 and closes on February 28, 2020. During that time period staff will distribute the RFP to multiple agencies throughout the region to create an awareness of this redevelopment opportunity.

A motion was made by Council Member Kerkhoff and seconded by Council Member Smith to approve the Hospital Facility Redevelopment Request for Proposals. Motion passed by unanimous vote.

City Administrator Muetzel introduced the agenda item to declare the 1990 International Tandem Dump Truck as Surplus Property and Authorize the Sale.

Mr. Muetzel stated this truck can no longer pass a DOT inspection because the frame rails and hoist are cracked and the box is rusted through. The truck will be sold “as-is” and all maintenance records will be available to a potential buyer. On November 13, 2018, the 2019 Kenworth purchase was approved by Council to replace this truck.

A motion was made by Council Member Arentson and seconded by Council Member Buckley to approve the 1990 International Tandem Dump Truck as Surplus Property and Authorize the Sale. Motion passed by unanimous vote.

Bills and Claims were presented to Council for informational purposes. No questions, comments or concerns were raised.
There being no further business, a motion was made by Council Member Smith and seconded by Council Member Arentson to adjourn the meeting at ¬¬¬¬5:47 p.m. Motion passed by unanimous vote.