Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, March 6, 2018, at 5:00 p.m.
Roll call indicated Mayor Corey Theis, Council Members Paul DeBlieck, Matt Smith, Larry Arentson, Jim Sandgren and John T. Buckley were present constituting a quorum.
Also present were Administrator Keith Muetzel, Director of Finance & Administrative Services Melissa Meyer, City Attorney Amy Busse, Public Works Project Coordinator Jim Doering and Council Secretary Amy Kerkhoff.
A motion was made by Council Member Sandgren and seconded by Council Member Buckley approving the agenda as presented. Motion was carried by unanimous vote.
A motion was made by Council Member Smith and seconded by Council Member Arentson approving the February 6, 2018, minutes as presented. Motion was carried by unanimous vote.
A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck unanimously approving the following Consent Agenda items:
1. Redwood Speedway 3.2% Malt Liquor License Renewal.
2. Recommendations from Hospital Credentialing Committee.
Resolution No. 17 of 2018 – Authorization to Award the Redwood Falls Generator Repair and Rewind Project to L & S Electric of Minneapolis, MN was presented by Public Utilities Superintendent Chuck Heins.
Mr. Heins stated the bid opening took place on Tuesday, February 27, 2018, at 2:00 p.m. where three bids were publicly opened and read aloud. Staff reviewed the bids and forwarded copies to the City’s insurance provider for review. Staff is recommending the City Council award the project to the lowest responsible bidder, L & S Electric of Minneapolis in the amount of $124,520.00.
A motion was made by Council Member DeBlieck and seconded by Council Member Arentson to waive the reading of Resolution No. 17 of 2018 – Authorization to Award the Redwood Falls Generator Repair and Rewind Project to L & S Electric of Minneapolis, MN. Motion was carried by unanimous vote.
A motion was made by Council Member Buckley and seconded by Council Member Sandgren approving Resolution No. 17 of 2018 – Authorization to Award the Redwood Falls Generator Repair and Rewind Project to L & S Electric of Minneapolis, MN. Motion was carried by unanimous vote.
Resolution No. 18 of 2018 – Authorization to Execute State of Minnesota Department of Transportation and City of Redwood Falls Cooperative Construction Agreement was presented by Public Works Project Coordinator Jim Doering.
Mr. Doering stated the cooperative construction agreement outlines the City’s share of costs for grading, bituminous mill and overlay, ADA improvements, construction of signals and other associated construction to be performed along and adjacent to T.H. 19 and T.H. 71. The project locations include T.H. 19 from 865 feet west of T.H. 71 to 2, 213 feet east of CSAH 101 and on T.H. 71 from 909 feet south to T.H. 67 to T.H. 19 within the City limits under State Project No. 6404-94. The estimated cost to the City is $381,105.84. An MSAS advance of $312,000.00 was requested for eligible Municipal State Aid reimbursement. The remaining $69,000.00 will be distributed between the water, sewer, and storm sewer expenses.
A motion was made by Council Member Smith and seconded by Council Member Sandgren to waive the reading of Resolution No. 18 of 2018 – Authorization to Execute State of Minnesota Department of Transportation and City of Redwood Falls Cooperative Construction Agreement. Motion was carried by unanimous vote.
A motion was made by Council Member DeBlieck and seconded by Council Member Arentson approving Resolution No. 18 of 2018 – Authorization to Execute State of Minnesota Department of Transportation and City of Redwood Falls Cooperative Construction Agreement. Motion was carried by unanimous vote.
Parks & Recreation Director Ross Nachreiner discussed the 2018 Joint City/School Projects request.
Mr. Nachreiner stated the Community Center Board met on Thursday, February 15, 2018, to review a list of project requests. The Board is recommending the approval of the 2018 Joint City-School Projects and dispersing funds to the School.
A motion was made by Council Member Buckley and seconded by Council Member Arentson approving the 2018 Joint City-School Projects as presented. Motion was carried by unanimous vote.
A motion was made by Council Member Smith and seconded by Council Member Buckley approving the 2018 Joint City-School Projects disbursement of funds in the amount $10,000.00 to the School. Motion was carried by unanimous vote.
A motion was made by Council Member Sandgren and seconded by Council Member Smith authorizing the City to enter into an agreement and payment plan with the Redwood Falls Lions for the purchase of the Daktronics scoreboard at Memorial Baseball Field. Motion was carried by unanimous vote.
Parks & Recreation Director Ross Nachreiner and Jackie Edwards representing the Ramsey Park Signage Project discussed the Ramsey Park Dual Language Sign Project.
Ms. Edwards stated the Parks & Recreation staff has been working with members of the Lower Sioux Community on project ideas that would bring awareness to the history of Ramsey Park.
Parks & Recreation Director Ross Nachreiner stated the Parks & Recreation Commission approved the project on February 28, 2018. Staff is requesting approval of the proposed design, sign locations, funding sources, and timeline.
A motion was made by Council Member Smith and seconded by Council Member Sandgren approving the proposed design, sign locations, funding sources and timeline of the Ramsey Park Dual Language Sign Project. Motion was passed by the following roll call vote:
AYE: Council Members Smith, Arentson, Sandgren, and Buckley
NO: Council Member DeBlieck.
Police Chief Jason Cotner discussed a Police Officer employment offer.
Chief Cotner stated the interview team completed the selection process for the vacant Police Officer position. The interview team consisting of Police Chief Jason Cotner, Assistant Chief Steve Schroeder, Police Commissioner Matt Beavers, City Administrator Keith Muetzel, and Human Resources Coordinator Sheila Stage interviewed three candidates. The position was offered to Colby Davis and he has accepted the City’s offer and terms of employment.
A motion was made by Council Member Sandgren and seconded by Council Member Buckley approving the interview teams’ recommendation to offer the Police Officer position to Colby Davis contingent upon successful completion of the required testing and background check. Motion was carried by unanimous vote.
Resolution No. 19 of 2018 – Authorization to Execute Award of Bid and Contract for the 2018 Airport Bay Hangar Project was presented by Public Works Project Coordinator Jim Doering.
Mr. Doering stated the proposals were opened and publicly read at 2:00 p.m. on Thursday, March 1, 2018. The engineer’s estimate for the project was $1,505,276.60. The bids submitted ranged between $1,296,031.46 and $1,775,647.50 for the base bid.
Mr. Doering stated the Airport Commission held a special meeting on March 1, 2018, at 4:00 p.m. to consider the bids. Chairman Pete U’Ren opened the meeting and declared a conflict of interest due to his firm submitting a bid and left the meeting prior to any discussion. The Airport Commission recommends the approval of the award to Everstrong Construction in the amount of $1,296,031.46 for the base bid. Staff recommends approval of the Airport Commission’s recommendation for the 2018 7- Bay Hangar Project.
Mr. Doering stated the total revised engineer’s estimate for construction and engineering is $1,378,791.92. Revenue sources for the project are $1,243,004.00 in Federal entitlement funding, 5% of MnDOT funding in the amount of $68,939.60 and 5% of local share in the amount of $68,939.60. The local share has been earmarked from the Hospital PILOT and will be transferred from the Capital Project Fund.
Mr. Doering stated a new 7-bay hangar as depicted in the proposed plan set will be constructed. The base bid for all 7-hangars will include two (2) 65’ x 65’, one (1) 55’x 45’, and four (4) 45’ x 42’ bay hangars.
A motion was made by Council Member Arentson and seconded by Council Member DeBlieck to waive the reading of Resolution No. 19 of 2018 – Authorization to Execute Award of Bid and Contract for the 2018 Airport Bay Hangar Project. Motion was carried by unanimous vote.
A motion was made by Council Member DeBlieck and seconded by Council Member Buckley approving Resolution No. 19 of 2018 – Authorization to Execute Award of Bid and Contract for the 2018 Airport Bay Hangar Project. Motion was carried by unanimous vote.
Bills and Claims were presented to the Council for informational purposes. No questions, comments or concerns were raised.
There being no further business, a motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to adjourn the meeting at 5:44 p.m. Motion was carried by unanimous vote.